How do I choose the perfect wedding entertainment?
1) Talk: to an EAO Function Consultant. Your Consultant
helps you decide what type of music and atmosphere you & your
fiancé(e) want, and gives you advice about;
* which acts are available
* which ones suit your needs
* their cost
* their background/experience.
And the great news is, theres nothing to pay on your initial
enquiry; the Service Fee is included in every price youre
quoted, so there are no surprise costs, and it doesnt
need to be paid until you confirm your chosen act!
2) Read: up on the acts - their Biographies, Repertoires,
Testimonials from previous clients, etc. Your EAO Consultant can
supply all this information to you.
3) Listen: to any Demo material the acts have recorded (eg
CDs, mp3s). Your EAO consultant can provide you with any recorded
material the acts may have.
4) Watch: the acts performing live - especially if you cant
hear a demo CD! Gauge how they create a relationship with the audience,
how musically skilled they are, whether they have broad appeal.
Keep in mind though; acts tailor their performance to suit each
venue/audience, so you wont hear all wedding material at a
5) Ask: as many questions as you need to be wholly comfortable
with your final choice of act. Your EAO consultant is an invaluable
resource and is here to provide you with information and assistance,
so ask, ask, ask!
6) Advise: your EAO Consultant as soon as youve made
your decision - they will then lock your chosen act in, so theres
no risk of missing out. Theyll issue you with your confirmation
paperwork, and continue helping you along the way, whenever you
need assistance in the lead up to the wedding date!
How is it best for me to communicate with EAO Entertainment?
Telephone or email is best, as entertainment enquiries involve an
ongoing process of narrowing down choices - which can take weeks
or even months - rather than being an on-the-spot decision. Email
is especially useful during the early stages, because you can read
& respond at your own convenience & pace, and the emails
can be kept as a written record of information youre given,
eg quotes, song lists etc.
Can musical acts perform both dinner music and dance music?
Most live acts and DJs perform easy-listening music as well as upbeat,
dance music (sometimes using backing tracks to create a full sound)
but please confirm your needs with your EAO Consultant before you
book an act, to be safe.
How long does the act perform for?
A standard DJ booking is for 5 consecutive hours (eg 7pm-12am)
and you can book extra waiting time (prior) or overtime.
A "standard" live music booking consists of roughly
160 mins of live music performed over a period of up to 4 consecutive
hours (eg 7-11pm, or 8pm-12am). Within your chosen 4 hour block,
the act will perform either 3 or 4 live sets. Eg: 4 x 40 min sets,
or 1 x 45 min, 1 x 55 min and 1 x 60 min set (both total 160 mins).
Couples dont usually have to specify the exact set structure
for their chosen act though. Most acts are flexible about accommodating
any formalities, such as speeches, cake-cutting etc, that occur
within the 4 hour block and are professional enough to run with
the events on the night if the timing of formalities doesnt
go exactly to plan - they will still start and finish at the designated
times, but flexibility exists within the 4 hour block.
A small selection of acts are willing to perform for five hours
for an additional fee - please check with your EAO Consultant prior
to booking if youd like a five hour booking. Four hours is
usually ample though as the entertainment doesnt usually need
to start from the moment guests arrive.
You can also create an amazing & memorable effect by booking
a feature act (eg a comedian or a roving magician), to perform for
a shorter period eg a 60 min spot. This can really add wow
to your wedding and make it a night to remember!
Will the act be set up before the guests arrive into the
In almost every case we expect this of musical acts, because they
have equipment and speakers to be loaded into the venue. Most acts
take 30 - 60 minutes to set up, so you can expect them to arrive
30-60 mins before the agreed "Set Up By" time (confirm
this time with your EAO consultant a couple of weeks before your
In rare cases, if you want a particular act but it is not available
for setting up until after guests arrive, we will make alternative
set-up arrangements (prior to the wedding day of course!). Acts
can be very quick and discreet in setting up.
Feature acts (eg comedians, dancers, street performers etc) may
not need to arrive and be set up before the wedding commences; they
may schedule their arrival for 30-60 mins before their performance
start time. This is dependent on the nature of the act though, and
whether they have props etc that need to be set up.
Will I need to provide meals and refreshments for each musician?
We request main or supplier/crew meals & refreshments as a courtesy
to the reception musicians, as their performance usually covers
a meal time and they are often at the venue for several hours longer
than their actual performance time.
Do I need to pay the entire fee up front?
Very rarely! All quotes that EAO gives you are total figures that
include both the Service Fee (payable to EAO) and the Artist Fee
(payable to the Act), so there are no surprise costs. You pay your
Service Fee as the deposit to confirm the booking, then the balance
is due on the night of performance. In some circumstances (eg for
dates that are in high demand) you may need to pay a percentage
of the Artist Fee before the wedding too - the agency will negotiate
this with you at the time of booking.
Can my musical act provide background CD or iPod music during
their set breaks?
Yes in almost all cases the act supplies break music before performance
and during set breaks, for a warm ambience. Some acts use CD players,
and you can provide your own CDs for the act to play over its sound
system if you have particular tastes. Some acts use iPods, rather
than CD players though, so clarify with your Consultant what equipment
your chosen act uses, to ensure any music youre supplying
is in the right format.
Can my musical act learn a song for my Bridal Waltz?
Your EAO Consultant will be able to advise you as to whether your
chosen act can do so. Many acts are very happy to learn 1 new piece,
if the style & vocal range is suitable. We usually require a
copy of your song on CD no later than 6 - 8 weeks prior to performance
so the act can learn it. If the act is not able to learn your song,
you will be able to use their sound system to play your recorded
Bridal Waltz CD at the appropriate time. Its important to
notify EAO well in advance to the wedding day if you have any CD
music you want played, as some acts use iPods, not CD players, and
will need to transfer the music from your CDs onto their iPod/laptop.
Do I need to give EAO a copy of my run-sheet?
Yes please! We forward it to the artists so they know roughly what
to expect on the night and can maximise their performance.
What happens after I have confirmed my chosen act with my
Youll receive a booking agreement and service fee invoice
within 7 - 14 working days. We issue this by post, fax or email.
The agreement needs to be signed & returned, and the service
fee paid, within 14 days to secure the booking. If you are having
your Bridal Waltz song learnt make sure we receive a copy, on CD/mp3,
6 - 8 weeks prior. As your Wedding date approaches, dont hesitate
to contact us if you need to discuss or change performance times,
songs for your key moments, etc. Then when you are finishing your
run-sheet - usually 7-10 days prior to the wedding - email EAO a
copy. Then youre done!
Is there any chance my act will cancel, & what happens
if they do?
DJs and live musicians very occasionally have to cancel performances;
serious illness or a change in circumstances of the act (eg the
lead singer moves overseas or falls pregnant) are the two main reasons.
Most acts are very scrupulous and would only cancel a performance
if they really cannot avoid it; they understand how important your
special day is. A very small number of acts take a more relaxed
approach however, and arent bothered by the consequences of
cancelling at short notice. A professional agency knows which acts
fall into which category (and we avoid the latter ones!). So, its
a good idea to book your wedding entertainment through an agency
to ensure you are booking a reputable, professional act that values
If your chosen act has to cancel for an unavoidable reason, eg
due to serious illness, your EAO Consultant will immediately start
work on sourcing you a replacement act. Your Consultant has nation-wide
contacts, and will be endeavouring to find an act that is as close
as possible in style, size, cost etc.
Please rest assured it is rare that an act cancels, so theres
every chance you wont need to worry about the above.
If you have more questions, dont hesitate to email our
experienced Consultants at email@example.com
or telephone on (02) 4962 1855!